College of Education Policy on External Research Grants
Approved by Executive Council May 2017

This policy is designed to ensure that College of Education researchers a) are aware of College priorities; b) construct budgets that accurately reflect effort; and c) receive appropriate credit for their effort on externally-funded research projects.

State, federal, foundation, and/or RFP guidelines superede these College of Education policies. Grants and Research Services Center (GRSC) staff will work with the investigator and the Associate Dean for Research to ensure that proposal budgets are aligned with the proposal narrative.  All grant proposals are subject to approval by the  Associate Dean for Research.

  1. Funding graduate assistantships for College of Education doctoral students is a collegiate priority and, where possible, investigators should prioritize GA funding in their budgets.
  2. All external funding proposals that include College of Education faculty investigators, should appropriately account for faculty effort, where the funding agency permits.
    1. If research is being conducted by the investigator during the academic year, corresponding effort should be reflected in the proposal budget via either academic year research effort or a course release.
    2. If research is being conducted during the summer months, corresponding effort should be reflected in the proposal budget via summer salary.
  3. All course releases must be approved by a faculty member's DEO and are to be budgeted as 10% of a faculty member's academic year salary.
  4. Under normal circumstances, faculty will be allowed to use grant funding to pay for no more than one course release per academic semester.
  5. Net course release proceeds - after paying for the cost of substitute instruction - will be retained by the Dean's office.
  6. If a College of Education faculty investigator secures external funding that includes at least 30% academic year effort (research or teaching) and the cost of a half-time academic year graduate assistantship, 30% of additional salary savings will accrue to a discretionary account controlled by the investigator.  Monies in said discretionary account may be rolled over to the subsequent fiscal year.  Purchases made with discretionary funds must be relevant to the investigator's teaching and research, consistent with University guidelines, and approved at the College level.  If funds are to be used in the subsequent fiscal year, ample notice must be provided to the College's budget officer.
  7. Approval for a third summer month of salary for faculty will be provided only when a faculty member has satisfied #6.