Finance

Accounting Services

COE Policy on Food, Entertainment and Recognition Purchases

Faculty and Staff

Financial Integrity and Responsibility

Graduate Assistantships

Information Management

Payroll

Purchasing, Accounts Payable and Travel

Suggestions or Questions

Finance Staff

Accounting and Financial Reporting 

• Accounting and Financial Reporting 
• Accounting Code Manual (MFK)
• Cash Handling Policy 
• eDeposits 
• General Ledger Decision Support 
• Grant Accounting 
• Calendar and Close Deadlines

College of Education Policy on Food, Entertainment and Recognition Purchases

Business meals and/or refreshments may be approved for reimbursement if the following conditions have been met:

there is a clear University purpose for incurring the expense that is documented in writing. If a meal is being requested, a description of why the University purpose could only be accommodated by meeting during the meal hour, and it should briefly summarize the goals and objectives of the meeting.

Entertainment, flowers and gifts may be approved for reimbursement if the following conditions have been met:

there is a clear University purpose for incurring the expense that is documented in writing.

Requests for payment or reimbursement require three approval signatures -- the person coordinating the event should sign, the DEO/Dept head, or designee, should approve the reimbursement, and the Dean or designee should approve the request before it is forwarded to Accounts Payable for processing.  These approvals may be obtained through email.

Following are examples of University purposes:

• business events
• retreats
• conferences
• recognition events
• recruitment and retention events
• training events
• new employee orientation
• outreach events

Faculty and Staff

• Employee Self-Service
• AFSCME Contract 
• University Benefits 

Financial Integrity and Responsibility

• Financial Misconduct 
• Ethics point web site 
• The University of Iowa Financial Misconduct Reporting System 

Graduate Assistantships Covered by COGS Contract

• Salary and Fringe

• Graduate Assistant Tuition and Fee Scholarship
• The minimum tuition scholarship will be defined in relation to a full time load of nine (9) semester hours, and shall be prorated for a lesser number of credit hours enrolled. 
• Tuition rates may be found at https://www.maui.uiowa.edu/maui/pub/tuition/rates.page 
• Graduate Assistantship Availability 
• Graduate College: Graduate Assistantship Information
• Policies Pertaining to Graduate Appointments
• Employed Graduate Student Agreement and Benefit Information

Information Management

• eForms
• Standard Report Review at the Unit/Department Level 
• Training Manuals and Resources 

Payroll

• Payroll Department 
• Academic Working Day Schedule 
• Fringe Benefit Rates 
• Payroll Calendar including cutoff dates
• Payroll Voucher Instructions 

Purchasing, Accounts Payable and Travel

• Travel Department 
• Travel Manual
• ProTrav Electronic Attachments Training Guide
• Accounts Payable 
• Purchasing Department 
• Food Policy (from Operations Manual)

Questions or Suggestions

If you have questions or suggestions that you would like to share, please email Emily Campbell.

Finance Staff

Emily Campbell 
Director, Finance and Budget Operations
N454 Lindquist Center
319-335-5308
emily-m-campbell@uiowa.edu

• Financial analysis
• Budgets