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These resources, policies, and forms only apply to undergraduate TEP students in the Elementary Education Program at the College of Education.

Resources

TEP Forms

Policies

This policy applies only to undergraduate TEP students in the Elementary Education Program at the College of Education.

  

Adding courses

You may add courses after the semester has begun, but only until the deadline for adding courses. Please see the Registrar’s Academic Calendar for the final day for undergraduates to add courses each semester; this deadline is usually the first Monday of the second week of the semester. Summer and winter sessions have other deadlines.

If a course has not yet begun, you may simply add the course on MyUI.

For the first 5 days of classes for a fall or spring semester, students are able to add or change sections or semester hours for semester-length courses on MyUI.

To add a course after the 5th day of the semester, or to add on or after the start date for an off-cycle, summer, or winter session course, print a Change of Registration Form, and have both your academic advisor and the instructor of the course sign it. See the Academic Advising Center website at https://advisingcenter.uiowa.edu/how-adddrop-classes for more information about obtaining the instructor signature. Then submit the signed form to the Registrar’s Service Center, 17 Calvin Hall before the add deadline.

"Off-cycle" courses that start or end at times other than the beginning and end of the semester have add deadlines different from those of semester-long courses. Deadlines for individual courses, including off-cycle courses, may be found at the Registrar's Course Deadlines look-up.

Adding courses after the deadline

The Office of Student Services may grant permission to add a course after the deadline. Students may not register or add individual courses retroactively.

To add a course after the published deadline:

  • Print a Change of Registration Form.
  • Have both your academic advisor and the instructor of the course sign it. 
  • Visit Office of Student Services, N310 Lindquist Center, to request the Associate Dean's signature.
  • Return the completed form to the Registrar’s Service Center, 17 Calvin Hall.

Requesting Excess Hours

Students enrolled in the College of Education Teacher Education Program who are in good academic standing may request permission from Office of Student Services, N310 Lindquist Center, to register for more hours than the maximum allowed. Permission to take excess hours is not guaranteed. Read the guidelines below carefully.

During Early Registration:
You may register for a maximum of 18 semester hours for a spring or fall semester. If you will become eligible to graduate at the close of the following semester or session by adding additional hours, you may meet with the Coordinator of Academic Advising, N310 Lindquist Center to request an exception to the 18 semester hour maximum.

After current semester grades post in MyUI:
You may register for a maximum of 18 semester hours for a spring or fall semester. You may meet with the Coordinator of Academic Advising, N310 Lindquist Center, or email tep-advising@uiowa.edu from your UI email account (include your University ID number and number of hours you are requesting), to request an exception to exceed the 18 semester hour maximum.

Beginning the 6th day of the semester:
If you want to register for more than 18 semester hours, you must bring an add form with advisor and instructor signatures to N310 Lindquist Center to request to exceed the 18 semester hour maximum.

Criteria for granting excess hours

Professional staff in the Office of Student Services may approve excess semester hours based on the following UI and total cumulative grade point average guidelines, however approval for excess hours is not guaranteed.

Permission for 19 hours (fall or spring) requires:

  • 2.0 minimum GPA (academic good standing)
  • Evidence of previous substantial (15+ graded hours) and successful semesters

Permission for 20 hours (fall or spring) requires:

  • 2.5 minimum GPA
  • Evidence of previous substantial (15+ graded hours) and successful semesters

Permission for 21 hours (fall or spring) requires:

  • 3.0 minimum GPA
  • Evidence of previous substantial (15+ graded hours) and successful semesters

Students may petition for permission to take 22 semester hours or more but such permission is granted rarely and only in very special circumstances.

Students on academic probation will not be given permission for excess hours.

Permission for excess hours is a privilege. If you perform poorly or drop any of your courses, then permission for excess hours may not be granted in a future semester.

Dropping courses

Please note that different deadlines exist for students wishing to drop individual courses or withdraw from an entire semester. Visit the Registrar's Course Deadlines calendar for the exact dates of these deadlines each semester.

For the first 5 days of classes of a fall or spring semester, students (except student athletes and international students) will be able to drop semester-length courses on MyUI. However, students will not be able to drop their only (last) course on MyUI, as that is a Withdrawal of Registration.

To drop a course after the 5th day of the semester, or to drop on or after the start date for an off-cycle, summer, or winter session course, a student may indicate the desire to drop a course from the schedule page on MyUI. The student is then responsible for contacting their academic advisor to obtain authorization to drop the course. The academic advisor will not be notified automatically of the drop request. Instructor permission is not required to drop courses offered by the College of Liberal Arts and Sciences. Please note, all authorizations must be obtained by 4:30 pm on the course deadline date. After the required authorizations have been obtained, the student is notified and must log in to MyUI to complete the drop process by 11:59 pm on the deadline to drop the course.

  • Alternatively, a student may print a paper Change of Registration Form, have it signed by their academic advisor, then submit the signed form to the Registrar’s Service Center, 17 Calvin Hall, by 4:30 pm on the deadline to drop the course. Paper forms are encouraged for situations in which adding and dropping should be completed simultaneously.

Students who fail to attend a class are NOT, in most cases, dropped from the course automatically. All students wishing to drop a course must obtain the necessary authorizations as described above. Only under special conditions may an instructor drop a student from a course.

Instructor's option to drop for nonattendance. In rare cases, the instructor may drop any student who has not attended the class during the first eight calendar days of the fall or spring semester (or during the first two calendar days of the winter session, or during the first four days of the four-week, six-week, eight-week, or twelve week summer sessions)—unless the student has offered acceptable reasons for beginning the course late. Students dropped for nonattendance do not receive a “W." The Registrar’s Service Center notifies each student dropped from a course, along with the student's advisor. Students should not assume that they have been dropped automatically from a course because they have not attended it.

Dropping a course without a “W”
You may drop courses after the semester has begun; the first drop deadline generally occurs by the first Monday of the second week of classes for semester-length courses. This deadline is labeled as “Last day for undergraduates to add courses or drop courses without a W”, or "Last day to drop without a 'W'". Courses dropped by this deadline will not be visible on your transcript.

Dropping a course with a “W”
The second deadline to drop a course, listed as “Last day to drop without dean’s approval, undergraduate”, or "Last day for undergraduates to drop individual semester-length courses" is usually on the Monday of the tenth week of the semester for semester-length courses. Courses dropped during this period remain on your transcript with a mark of W, indicating that you have dropped the course. This is the final drop deadline.

Dropping an “off-cycle” course
Off-cycle courses, courses that start or end at times other than the beginning and end of the semester, have drop deadlines different from those of semester-length courses. Deadlines for individual courses, including off-cycle courses, may be found at the Registrar's Course Deadlines look-up.

Requesting to drop a course after the deadline
For a College of Education course, you should meet with the Coordinator of Academic Advising, N310 Lindquist Center, to discuss your request. Approval to drop College of Education courses after the final drop deadline (listed as the “last day to drop without dean’s approval, undergraduate” or "last day for undergraduates to drop individual semester-length courses") may be granted only with documentation of extenuating circumstances (such as a serious illness or a crisis beyond the student's control).

College of Education students may repeat up to three courses taken at the UI regardless of the grade originally earned in the course. If a student repeats a course and officially requests the second-grade-only option (SGO), both grades will be visible on the permanent record, but only the second grade will be used in GPA calculations and counted as hours earned. (Unless and until the second-grade-only option is requested, both grades will continue to be counted in the grade point averages.)

The second-grade-only option (SGO) may be used only for University of Iowa courses.  A course taken at another college or university may not be repeated at the University of Iowa under the SGO, nor may a UI course be repeated at another institution under the SGO.

If you plan to apply to a graduate or professional program, keep in mind that these programs may require a review of all your grades. Because both the first and second grade remain visible on your permanent record, a graduate program might include the original grades in a calculation of your total grade point average.

On the permanent record, the SGO appears as a pound symbol (#), showing that the first grade has been replaced by the second grade in the GPA calculations, and that only the hours from the second registration have been counted as hours earned.

Second-Grade-Only (SGO) FAQ

How can I request the SGO?
If you are a College of Education student, complete the online Second-Grade-Only online form, or visit the Office of Student Services, N310, between 8 am - 4:30 pm weekdays during the semester in which your second enrollment in the course has begun. Most students request the SGO before the last day of class in order for the second grade to appear on their next grade report. You may also make this request after the close of the semester. However, you cannot request that an SGO be applied to coursework for which you have already been awarded a UI degree.

How many times can I use the SGO?
Once per course, for a maximum of three different courses.

I requested the SGO, but now I don’t want to use it. Can I reverse my decision?
You may reverse your decision before the close of the semester of your second enrollment in the repeated course. Once the SGO is placed on your record, it may not be retracted. (Note: If you drop the course after you have requested the SGO, the SGO will not be applied to your record.)

Do I have to have failed the course the first time, in order to request the SGO?
No. You may repeat the course regardless of the grade you earned.

Can I request an SGO for any course I am repeating?
No. In order to be eligible, both courses must

  • be University of Iowa courses (including regularly scheduled on-campus courses, Guided Independent Study, distance learning courses, and off-campus courses);
  • not be considered an instance of regression;
  • have identical course numbers and titles (if the original course is no longer offered, you may be able to substitute a course, but only if this is authorized by the department);
  • have been taken in or after the 1969 fall semester.

NOTE: The University of Iowa has adopted a new course numbering system. A course may be identified by its current number, its legacy (old) number, or both. A course taken under the old number and repeated under the current number will be considered the same course with respect to use of the SGO.

I took an on-campus course that I’d like to repeat online and use the SGO option. Can I do that?
Yes, if it is the same course. Any UI course taken in any mode of delivery may be repeated in the same mode of delivery or in another mode of delivery.

Can I request a different grading system for a course I want to retake? 
It depends. If you took the course for a grade the first time, you must take it for a grade the second time. If you took it AUS/AUU, P/N, S/F, or S/U the first time, you can take it for a grade the second time, or for AUS/AUU, P/N, S/F, or S/U.

Can I SGO a course I took at another school here at  UI or can I SGO a UI course at another school? 
No. A course taken at another college or university may not be repeated at the University of Iowa under the UI second-grade-only option nor may a UI course be repeated at another institution under the second-grade-only option.

I am not a College of Education student but am enrolled in another college at the University of Iowa. Can I still file a SGO at the College of Education Office of Student Services?
No.  The College of Education cannot file a SGO for a student enrolled in another college even if the student is taking a College of Education course. Student records are governed by the policies of the student’s home college and the SGO must be filed with that office.

Note: If you plan to apply to a graduate or professional program, keep in mind that these programs may require a review of all your grades. Because both the first and second grade remain visible on your permanent record, a graduate program might include the original grades in a calculation of your total grade point average.

Visit the Office of Student Services, N310 Lindquist Center

This policy applies only to undergraduate TEP students in the Elementary Education Program at the College of Education.

 

Class Attendance

Individual instructors, course supervisors, and/or departments determine the policy concerning class attendance. This policy is clearly stated on the class syllabus; students should read this policy carefully and should plan on complying with it.

If an issue arises, College of Education first uses the stated policy within the syllabus to help adjudicate a problem.

Students should not expect instructors to adjust their class attendance policies nor to provide make-up exams so that students can leave campus before the end of a semester or to accommodate family or employment activities.
However, University policy does require that students be permitted to make up examinations missed because of illness, mandatory religious obligations, certain University activities, or unavoidable circumstances. Please see the section below for more information.

Documentation for Absences

University Activities, Mandatory Religious Obligations, and Unavoidable Circumstances

Students participating in authorized University activities are expected to give each instructor a statement before the absence signed by a responsible official that specifies the dates and times the student will miss class. Authorized activities include participation in intercollegiate athletic teams, in the marching band and pep band, and attendance at events scheduled by recognized University groups (such as mock trial competitions).
A student with a mandatory religious obligation that interferes with examination times must provide documentation to verify this obligation before it occurs in order to be permitted to make up the examination.

Unavoidable circumstances might include participation in University field trips, service with the National Guard, and jury duty, for example. (Note: Routine employment obligations are not included in this category.) In all such cases, the student needing to make up a missed examination because of unavoidable circumstances, as defined here, should provide the instructor with documentation about the circumstance before it occurs.

Students with unavoidable circumstances such as a family tragedy or involvement in an automobile accident should contact their instructors as soon as possible or ask a family member to do so. The Registrar’s Service Center, 17 Calvin Hall, 319-384-4300, will notify the student’s instructors of the emergency. The student, if able, can also email instructors to notify them of the incident.

If the student wishes, the College of Education may be contacted so that the office can help facilitate the student’s needs. Please call the Office of Student Services, 319-335-5358, N310 Lindquist Center, if assistance is required.

Short and Long-Term Illnesses

College of Education instructors generally have the right to ask for documentation for most student absences caused by illness. 

  • A student with a long-term illness (or generally those who miss more than five days of classes) should be able to provide a record of appointments or documentation from a health care provider, such as a note stating the student has been under the doctor's care. 
  • Students who do visit Student Health have access to their electronic medical records through MyChart. If they have activated this service, they are able to print off a summary of their appointment dates and times from MyChart. Faculty wishing for documentation for a long-term illness should accept a student's summary of visits as adequate documentation. Student Health is encouraging all students to activate their MyChart account during office visits and summer orientation. UIHC also provides this tool. Students are not required to share specific medical records since they are covered by privacy laws.
  • A student who is absent for more than five days due to an emergency or an illness may request the Registrar's Service Center, 17 Calvin Hall, registrar@uiowa.edu, to notify each instructor of the reason for the absence.

Absences Due to Exam Conflicts

Some courses schedule mid-term examinations outside of the regular class period and sometimes these conflict with a student’s other classes or exams. The University has established policies to govern these situations.

  • When instructors plan to give exams outside of class time, they should announce the dates and times at the first class meeting and list them on the course syllabus for distribution at the first class meeting.
  • When there is conflict between an exam scheduled outside of class time and a regularly scheduled course, the regularly scheduled course will take precedence.
  • During fall semester, when there is a conflict between two exams scheduled outside the regular class times, the course having the lower department number (or letter), or lower course number when the conflict is within the department will take precedence. During spring semester and summer session, when there is a conflict between two exams scheduled outside the regular class times, the course having the higher number (or letter), or higher course number when the conflict is within the department, will take precedence.
  • When there is a conflict between an exam scheduled outside of class time and other scheduled and required course activities (e.g. performances, meetings, lectures), the required course activity will take precedence.
  • When there is a conflict between an exam scheduled outside of class time and other scheduled, non-required course activities or personal obligations, the exam will take precedence. However, exams not scheduled and announced in class at least 14 days in advance will not have priority under this policy.
  • Instructors must offer reasonable options without penalty to students who miss exams due to conflicts described above.

A week for final examinations is set aside at the end of each semester, during which time no classes are held. With the exception of changes authorized by the Associate Dean for Academic Programs, all College of Education final examinations must be given during this week, according to the schedule announced by the Registrar.

Students who have a conflict because two or more final exams are scheduled for the same date and time qualify to request a makeup final examination time from their instructors.

  • However, students are required to contact the instructors of the courses involved to register their intent to take advantage of this opportunity and must do so by October 1 for fall semesters and March 1 for spring semesters.
  • It is up to the instructors of the courses involved to work in cooperation with their students to schedule appropriate makeup final examination arrangements according to the makeup final examination scheduling policies.